Nonprofit teams are being asked to do more with limited time, lean staffing, and growing expectations from funders, boards, partners, and communities. AI can help, but only when it is used with purpose, clear boundaries, and human review.

In this applied workshop, you will learn how AI tools behave, where they can support nonprofit work, and where human judgment, privacy, and organizational context remain essential. You will explore how training data, prediction, hallucinations, prompts, source materials, and review practices shape the quality of AI-supported work.

Unlike workshops that focus primarily on AI tools, this workshop is built around implementation. You'll bring a recurring workflow from your nonprofit and use it throughout the day to identify where AI can add value, establish appropriate guardrails, and create a practical starting point you can test, refine, and share with your team.

We start with your mission and your work. Bring a recurring task, process, workflow, or use case from your organization, then explore AI through that lens. You will identify where AI can create practical value, what information it needs, what should remain human-led, and how to shape a responsible approach that fits your organization’s goals, tools, and standards.

Bring a Nonprofit Workflow. Put AI to Work.

Bring a workflow that matters to your role or team—or use these examples to identify one. The work you bring may look different across nonprofit organizations, but the goal is the same: start with a repeatable process where AI-supported improvements could create a clear, near-term payoff through better communication, smoother coordination, stronger consistency, or more time for high-value work.

• Grant Reporting and Funder Communication
  Organize source materials, shape draft narratives, surface missing details, and prepare funder-ready content for human review and final approval.
• Donor Stewardship and Outreach
  Turn campaign goals, donor context, and relationship notes into clearer updates, thank-you messages, appeals, and follow-ups that reflect your voice.
• Volunteer Coordination
  Create clearer role descriptions, onboarding messages, schedules, reminders, and follow-ups that help volunteers understand expectations and stay engaged.
• Program Evaluation and Impact Measurement
  Summarize feedback, identify themes, clarify outcomes, and prepare findings that help teams understand what is working and where to improve.
• Impact Storytelling
  Turn outcomes, examples, and community insights into clearer stories that help funders, boards, partners, and supporters understand your impact.
• Client, Participant, or Community Intake
  Clarify recurring questions, handoffs, internal notes, and next steps so teams can improve consistency while protecting sensitive information.
• Knowledge Transfer and Continuity
  Capture procedures, program history, staff expertise, and lessons learned—then apply them more consistently across teams, roles, and transitions.
• Training and Onboarding
  Turn procedures, examples, and expectations into clearer learning materials that help staff, volunteers, and board members build confidence faster.
• Board and Leadership Updates
  Prepare briefing notes, meeting summaries, presentation outlines, and decision-support materials that help leaders understand issues and act with clarity.
• Operations and Project Coordination
  Turn goals, constraints, roles, timelines, and next steps into clearer plans and handoffs that reduce rework and keep mission-critical work moving.

During the workshop, you will move from understanding AI to blueprinting a nonprofit workflow and building a practical AI assistant. You will shape the assistant’s instructions, review steps, guardrails, and workflow guide around the real work you brought with you.

You will leave with a practical AI starting point shaped around your nonprofit workflow. Together, we will define the recurring work AI should support, the outcome it should help create, the trusted source materials and context it needs, the instructions and examples that guide it, the guardrails it must follow, and the review points that keep people in control.